Employment agency for foreigners in Zielona Góra and Lubuskie Voivodeship

A conversation with most employers in the region today starts with the same sentence: "there aren't enough people to work." The production line stands still because three people didn't show up for the shift. The warehouse can't keep up before the season. Recruitment in the local market takes months and ends with one candidate who doesn't commute anyway. This isn't a temporary slump—it's a structural labor shortage that plants in Zielona Góra, Żary, Nowa Sól, and the entire Lubuskie region are facing.

As a recruitment agency in Zielona Góra, we solve this problem from the side that's hardest to handle on your own: sourcing, recruiting, and legally employing foreign workers for manufacturing, warehousing, and logistics companies. In this post, we explain how it works in practice, what it costs, what the timelines are, and what has changed in the regulations in 2025 and 2026—because quite a lot has changed.

Why companies in Lubuskie reach for foreign workers

The region lies in western Poland, close to the border, with a high concentration of manufacturing plants and logistics centers. Demand for manual workers is high here, while local supply is limited. On top of that comes turnover: on simple production and warehouse positions, it can reach several dozen percent annually.

Foreign workers—from Ukraine, but also increasingly from Asian countries and Latin America—fill this gap. The problem is that employing them isn't "regular recruitment plus a contract." It's recruitment, work legalization, residence legalization, accommodation, document handling, and tracking official deadlines—all at once, under the threat of real penalties.

What a recruitment agency does that you can't do on your own

Recruitment at the source

We reach candidates where they are—in foreign markets and among foreigners already present in Poland. We verify not only the "paperwork," but real readiness to work: whether the candidate will commute, whether they have a place to live, whether they'll manage in the given position.

Work legalization

This is where the formal machinery begins: a work assignment declaration or work permit, depending on citizenship and situation. As of June 1, 2025, a new law took effect that moved everything to the praca.gov.pl system and tightened obligations. We break this down step by step in a separate post about employer obligations when employing foreigners.

Residence legalization

For a worker to legally stay and work longer, they need a basis for residence—most often this is a residence card based on employment. This is a process we run in parallel with employment, so there's no gap in legality.

Temporary or permanent employment

Depending on needs, we fill positions using a temporary work model or direct permanent employment. More about what production and warehouse staffing looks like in our post on temporary work in production, warehouses, and logistics.

Positions and industries we serve

We specialize in simple manual labor, where demand is highest and most recurring:

• Production—machine and equipment operators, line workers, assemblers, packers.
• Warehouses—warehouse workers, order picking and packaging staff, forklift operators (with proper qualifications).
• Internal logistics—loading, unloading, goods flow handling.

We deliberately don't enter particularly hazardous industries, such as work at heights in construction—by law, a temporary worker cannot perform particularly hazardous work, so promises to "deliver a crew for scaffolding" are simply illegal.

Where we operate

The core of our operations is Lubuskie voivodeship: Zielona Góra, Żary, Nowa Sól, Świebodzin, Sulechów, and Lubsko. We also serve larger centers where industry and logistics are concentrated—Wrocław and Warsaw. This allows us to match employers and workers where hands are truly needed.

How much does it cost and how does billing work

The honest answer is: it depends. Pricing in this industry isn't an "off-the-shelf" rate, because it consists of many variables—position, number of workers, location, country of origin, employment model, accommodation, transport. That's why we prepare quotes individually after a brief conversation. Below, however, we show what official costs come into play on the legalization side—because these are public and result directly from regulations (as of December 1, 2025):

On top of that comes our service fee—set in the contract. We believe in transparency: you know what you're paying for before we start.

Cooperation step by step

1. Contact and needs analysis. Two questions that come up first anyway: how many workers and by when. Then come positions, mode, budget, accommodation issues.
2. Quote and contract. We present the scope and cost. We establish responsibilities on both sides.
3. Recruitment and selection. We source and verify candidates.
4. Work legalization. Declaration or work permit through praca.gov.pl.
5. Onboarding and residence legalization. The worker starts work; in parallel we handle the residence card case.
6. Ongoing service. We track deadlines, official notifications, and changes during employment.

Why it's not worth doing this "on your own"

After the 2025 reform, handling foreign employment independently is a minefield. Penalties for illegal work assignment have increased and now range from 3,000 to 50,000 zł, and importantly—they are calculated proportionally to the number of workers. A labor inspector can impose a fine of up to 10,000 zł without court involvement, and inspections by the State Labor Inspectorate and Border Guard can be unannounced. New, short notification deadlines have also been added (detailed in employer obligations).

The most common mistake we see among employers trying to handle this internally isn't bad faith, but a missed deadline—15 days to report job loss, 7 days to report job commencement. One oversight and you've got a problem. An agency takes that burden off your shoulders.

FAQ—employers' most common questions

How quickly can you deliver workers? The timeline depends on position, location, country of origin, and legalization path. We establish a realistic schedule in the first conversation—no promises of "starting tomorrow," because that's dishonest in this industry.

How many workers can you employ? From individual people to larger groups. We adjust the scale to the facility's capacity (accommodation, transport, onboarding).

Do you handle residence legalization, or just work? Both. We handle work and residence legalization comprehensively—that's the heart of our advantage.

What countries do workers come from? Most often Ukraine, as well as Asian countries and Latin America. Selection depends on the position and available legalization paths.

Who is responsible for formalities and official deadlines? In our cooperation model—we are. We track notifications, deadlines, and changes during employment.

Do you serve companies outside Lubuskie? Yes, we also operate in Wrocław and Warsaw and surrounding areas.

Let's start with a conversation

If you're short on hands, don't waste another few weeks on recruitment that hasn't closed in months. Contact us—in a brief conversation we'll establish the scope, present a quote, and start with recruitment and legalization. And if you're a foreigner looking for work and legal residence, start with our guide to residence legalization.